SBW 2026 Run of Show

SBW26 — Run of Show

Sunday, May 3, 2026

Build Big. Live Well:
Reset, Recharge & Rise

1 event · Railroad Park

Wellness Outdoor Activation

12:00 PM – 3:00 PM Production: Brian · Design: Tricia · Partyology: Renee

12–3 PM

Attire: Build Big. Live Well. T-Shirts

Railroad Park · 1600 1st Avenue South, Birmingham, AL 35233

Time	Activity	Point of Contact	Notes
9:00 AM	Setup Load-In Begins	Brian (Production) · Tricia (Design) · Renee (Partyology)	Stage, sound, volunteers arrive. Vendor delivery. Wellness Lounge patio setup; Registration/Check-in table; Children's activity station; MedsPlus, Pulse Finders, LIV Hydration stations (6-ft tables each)
10:30 AM	Setup Stage + Sound Complete	Brian (Production Lead)	Full AV ready; headset mics tested
10:30–11:00 AM	Vendor Vendor Arrival & Setup	Partyology + Vendors	Inflatables, snow cones, tables, chairs setup
11:00–11:30 AM	Setup Final Setup + Styling	Tricia + Team	Florals, signage, step & repeat, activation zones
11:30–11:45 AM	Team Huddle	Nathalie	Review run of show, roles, transitions
11:45 AM–12:00 PM	Soft Opening / Guest Arrival	Registration Team	Check-in opens; DJ begins music; vendors ready
12:00–12:30 PM	Program Wellness Marketplace & Activation Zones	Vendor Leads	Open experience; Kids Zone + Recovery Lounge active
12:30–2:00 PM	Vendor Face Painting Activation	Partyology	Runs concurrently with programming
1:00–1:30 PM	Program Opening Welcome	Chaz Mitchell / Sam South	Mic live; podium setup; welcome remarks
1:30–2:00 PM	Program Signature Boot Camp	Joel Simmons (Lead) · Eric Guirdy (Male Assist) · Tiffany Moore (Female Assist)	Headset mics, music cues, high-energy activation
2:00–2:30 PM	Program Recovery & Reset	Wellness Lead	Lounge activation, hydration, stretch
2:30–3:00 PM	Program Entertainment & Enjoyment	DJ + Host	Music up, social capture, closing vibe
3:00–3:15 PM	Close Event Close + Announcements	Chaz Mitchell / Sam South	Final CTA, thank sponsors, direct to next events
3:15–4:00 PM	Close Breakdown Begins	Production + Vendors	Strike activations, pack equipment
4:00 PM	Vendor Load-Out	Partyology + Vendors	Pickup scheduled
6:00 PM	Park Access Closes	All Teams	Final exit complete

Monday, May 4, 2026

Grounds for Conversation

1 event · Toasted Yolk

BBA Networking Breakfast

7:30 AM – 9:00 AM Toasted Yolk · 231 20th St S, Birmingham, AL 35233

7:30–9 AM

Attire: COB Polo Shirts

Time	Activity	Point of Contact	Notes
6:00 AM	Setup Load-In Begins	CCG Team Lead	Registration table setup, branded tablecloth, signage placement
6:15–7:00 AM	Setup Event Setup + Styling	CCG + BBA	Florals, tabletop items, check-in area, directional signage
7:00–7:15 AM	Final Walkthrough	Nathalie + BBA Lead	Confirm layout, flow, and roles
7:15–7:30 AM	Guest Arrival + Soft Open	Registration Team	Check-in opens, coffee service begins, light networking
7:30–9:00 AM	Program Networking Breakfast	BBA Lead	Relationship building, small business connection, BBA-led programming
8:00–8:15 AM	Program Welcome + Framing	BBA Representative	Brief welcome, overview of BBA resources
8:15–9:00 AM	Program Open Networking	All	Informal engagement, connection building
9:00–9:30 AM	Close Breakdown + Load-Out	CCG Team	Strike registration, signage, materials

Tuesday, May 5, 2026

Nonprofit Day Setup &
Intensive Open House

2 events · The Forum + BBA Office

Nonprofit Day Setup

6:00 AM – 6:00 PM (Setup Day) The Forum · 950 22nd St N, Birmingham, AL 35203

Setup Day

Attire: Casual

Time	Activity	Point of Contact	Notes
8:30–9:00 AM	Setup Load-In Begins	CCG Production Lead	Access building, confirm loading dock, begin base setup
9:00–10:00 AM	Setup Stage + Core Setup	Production Team	Podium, soft seating (5), pop-up tower display, step & repeat
9:00 AM	Vendor Marquee Delivery	Renee (Partyology)	"SBW 26" letters delivered and installed
TBD (ASAP)	Vendor Balloon Install	Sonya	Gold + teal spheres — must confirm arrival time
10:00–11:30 AM	Setup Branding + Signage Setup	CCG Team	A-frames, indoor signage, lawn signs, easel signage
11:30 AM–12:30 PM	Setup Vendor + Table Setup	CCG + Vendors	Vendor tables, tablecloths, centerpieces
12:30–1:30 PM	Setup Breakout + Activation Setup	CCG Team	QR code signage, table tents, lamps, breakout rooms
1:30–2:00 PM	Setup Final Styling + Placement	Nathalie + Team	Florals, pedestals, stage polish
2:00–2:30 PM	Final Walkthrough	All Leads	Confirm AV, layout, signage, speaker materials
2:30 PM	Setup Complete	All Teams	Space locked for Wednesday

Intensive Open House

5:00 PM – 8:00 PM BBA Office · 2117 2nd Ave N #100, Birmingham, AL 35203

5–8 PM

Attire: Business Smart w/ CCG Lapel Pin

Time	Activity	Point of Contact	Notes
3:30–4:00 PM	Setup Load-In Begins	CCG Team	Registration table, signage, materials arrive
4:00–4:30 PM	Setup Setup + Branding	CCG Team	Tablecloth, florals, signage placement (A-frames, indoor signs)
4:30–4:45 PM	Setup Final Setup + Styling	Nathalie + Team	Check-in flow, tabletop items, event signage finalized
4:45–5:00 PM	Team Brief + Soft Open	CCG + BBA	Confirm roles, guest flow, programming alignment
5:00–6:00 PM	Program Guest Arrival + Open Networking	BBA Lead	Check-in active, informal engagement
6:00–6:15 PM	Program Welcome Moment	BBA Representative	Brief overview of programs/resources
6:15–8:00 PM	Program Open House Experience	BBA + Partners	Networking, tours, conversations
8:00–8:30 PM	Close Breakdown + Load-Out	CCG Team	Strike signage, materials, reset space

Wednesday, May 6, 2026

Build Big. Scale Impact:
Advancing Nonprofit Success + Youth Pitch

2 events · The Forum

Advancing Nonprofit Success Conference

10:00 AM – 3:00 PM The Forum · 2950 22nd St N, Birmingham, AL 35203

10 AM–3 PM

Attire: CCG Black Blazers

Time	Activity	Point of Contact	Notes
8:00 AM	Setup Crew Arrival + AV Test	Livestream + AV Crew	Livestream crew onsite; mics, slides, panel seating check
9:30–10:00 AM	Guest Arrival + Check-In	Registration Team	Registration open, light music, vendor tables active
10:00–10:15 AM	Program Welcome + Framing	Dorothy "Dot" George (OBDO)	Mic live; frame SBW theme + nonprofit sustainability
10:15–10:40 AM	Program Keynote	Kimberly Jackson, Women's Foundation of Alabama	Slides + stage; keynote mic
10:40–11:20 AM	Program Panel: Funding Impact with Intention	Moderator: Sarah Wilson · Panelists: Minnie Freeman (Urban Impact), Valarie Thomas (Create Birmingham), LaNeal Kelly (Hope Credit Union)	Panel seating (5), handheld mics; moderated discussion
11:20–11:30 AM	Break Connection Break	All	Music up; direct guests to next session
11:30 AM–12:00 PM	Program Tech Talk	Brittni Tucker	Screen + presentation; AV support
12:05–1:00 PM	Program Lunch & Resource Networking	All	Vendor engagement; food service active
1:00–2:15 PM	Program Breakout Sessions	Hannah Mills (MAKEbhm) · Jahman Hill (Flourish AL) · Autumn Sanders (Quire Consulting) · Funding TBD	4 rooms: Makers (U-Shape 15), Workforce (Theater 30), Data Strategy (Auditorium 120 + Virtual), Funding (Small Aud 50)
2:15–2:45 PM	Vendor Resource Networking & Office Hours	CARA (Jeremy Duckworth) · Urban Impact (Minnie Freeman) · Chase · Hope · United Way	Tables staffed; 1:1 conversations
2:45–3:00 PM	Close Closing & Call to Action	Coreata R. Houser (IEO)	Final remarks, next steps, CTA
3:00–4:00 PM	Reset + Transition	Staff Only	Maintain setup; prep for Youth Pitch

Youth Pitch Competition

6:00 PM – 8:00 PM The Forum · 2950 22nd St N, Birmingham, AL 35203

6–8 PM

Attire: CCG Black Blazers

Time	Activity	Point of Contact	Notes
4:00–4:30 PM	Setup Arrival + Final Prep	Staff, Judges, Participants	Mic check, slides, judges seated, scoring sheets distributed
4:30–5:00 PM	Doors Open + Guest Arrival	Check-in Staff	Check-in active, music playing, seating open
5:00–6:00 PM	Program Dinner & Networking	Participants & Families	Food service active, informal networking, vendors engaged
6:15–6:25 PM	Program Welcome	Urban Impact	Opening remarks, purpose of competition, acknowledge partners
6:25–6:30 PM	Competition Instructions	Host	Explain pitch format, timing, judging criteria
6:30–7:30 PM	Program Youth Pitch Competition	Participants	Timed pitches (3–5 min each), mic rotation, next participant "on deck"
7:30–7:45 PM	Judge Deliberation	Judges	Judges move to scoring area; music filler, audience engagement
7:45–8:00 PM	Close Awards + Closing Remarks	Dorothy "Dot" George	Announce winners, photos, closing remarks and CTA
8:00–8:30 PM	Close Load-Out	Production + Staff	Strike begins, reset space

Thursday, May 7, 2026

BBA Luncheon + Leading, Lifting & Legacy

2 events · The Florentine + The Forum

BBA Luncheon

11:30 AM – 1:00 PM The Florentine · 2101 2nd Avenue North, Birmingham, AL 35203

11:30 AM–1 PM

Attire: Business Smart w/ CCG Lapel Pin

Time	Activity	Point of Contact	Notes
10:00–10:30 AM	Setup Load-In Begins	CCG Team	Registration table, signage, materials setup
10:30–11:00 AM	Setup Setup + Styling	CCG + BBA	Tabletop items, florals, signage placement
11:00–11:30 AM	Guest Arrival + Check-In	Registration Team	Check-in opens, seating begins
11:30 AM–1:00 PM	Program Luncheon Program	BBA Lead (Speaker-driven)	Mic, speaker flow, food service coordinated
12:55–1:00 PM	Close Closing Transition	BBA Lead	Final remarks, dismissal
1:00–1:30 PM	Close Breakdown + Load-Out	CCG Team	Immediate strike — transition to Forum event

Leading, Lifting + Legacy Evening Gala

5:00 PM – 8:00 PM The Forum · 2950 22nd St N, Birmingham, AL 35203

5–8 PM

Attire: Business Chic

Time	Activity	Point of Contact	Notes
7:00–9:00 AM	Setup Load-In + Initial Setup	Partyology (Vendor Install)	Furniture, stage elements, backdrop installation
3:00–4:15 PM	Setup Setup Restart + Final Styling	Full Production Team	Lounge + theater setup, florals, signage, lighting
4:15–4:30 PM	AV + Stage Check	Production Lead	Mics, podium, panel seating, lighting
4:30–5:00 PM	Guest Arrival + Doors Open	Registration Team	DJ live, bar + food active, networking open
5:00–6:00 PM	Program Reception & Networking	All	Photo activation, lounge engagement
6:00–6:10 PM	Program Welcome	Mo Shorts + Dot George	Opening remarks, frame experience
6:10–6:40 PM	Program Panel: Influence, Visibility & Impact	Moderator: Coreata Houser · Panelists: Belle Collective	Panel seating (5), handheld mics
6:50–7:05 PM	Program Leader of Impact Awards	Awards Presenter	Awards staged, presenter flow
7:05–7:30 PM	Program Keynote: Lead Without Losing Yourself	Magan Battle	Podium mic, spotlight
7:30–8:00 PM	Close Closing Celebration	DJ + All	DJ up, networking resumes, photos
8:00–8:30 PM	Close Load-Out	Production + Vendors	Vendor pickup + breakdown

Friday, May 8, 2026

Build Big Business in Birmingham & Beyond + Magic City Sips

2 events · Innovation Depot + Mayawell Bar

Build Big Business in Birmingham & Beyond

10:00 AM – 3:00 PM Innovation Depot · 1500 1st Ave N, Birmingham, AL 35203

10 AM–3 PM

Attire: Corporate/Color Suits w/ CCG Lapel Pin

Time	Activity	Point of Contact	Notes
6:30–7:30 AM	Setup Load-In Begins	Production + Vendors	Stage, podium, seating, signage setup
7:30–9:00 AM	Setup Full Setup + AV Check	Production Team	Panels staged, breakout rooms prepped
9:00–9:30 AM	Final Setup + Walkthrough	All Leads	Cue cards, signage, vendor readiness
9:30–10:00 AM	Doors Open + Breakfast	Registration Team	Check-in active, light breakfast
10:00–10:05 AM	Program Welcome	Mo Shorts	Opening remarks
10:05–10:08 AM	Program Greetings	Council President Wardine Alexander	Brief remarks
10:08–10:10 AM	Panel Intro	Coreata Houser	Set context
10:10–10:50 AM	Program Panel 1: Business Ecosystem	Panel Moderator + Panelists	Moderated discussion
10:55–11:35 AM	Program Panel 2: Doing Business with the City	Panel Moderator + Panelists	Moderated discussion
11:35 AM–12:10 PM	Program Keynote	Jay Bailey	Scaling + ecosystem insights
12:15–1:15 PM	Program Lunch + Chat & Chew	VIP Workshop Host	Networking + VIP workshop — capped at 30 (managed access)
1:15–2:00 PM	Program Breakout Sessions (3 Tracks)	Track Leads	Staff directing attendees to rooms
2:00–2:30 PM	Snacks + Surveys	Staff	Distribute surveys, collect responses
2:30–3:00 PM	Close Giveaways + Closing	Emcee / Host	Final CTA, prizes, announcements
3:00–3:30 PM	Close Load-Out	Production + Vendors	Vendor + production breakdown

Networking Night — Sponsored by Magic City Sips

6:00 PM – 11:00 PM (Setup 5 PM) Mayawell Bar · 2900 4th Ave S, Birmingham, AL 35233

6–11 PM

Attire: Casual / Friday Night Outside

Time	Activity	Point of Contact	Notes
5:00–5:30 PM	Setup Load-In + Setup	CCG Staff	Signage, check-in area (if needed)
5:30–6:00 PM	Staff Arrival + Soft Prep	CCG Staff	Confirm bar, sponsor presence
6:00–6:30 PM	Guest Arrival	Host Staff	Open networking begins; music, bar service active
6:30–7:30 PM	Program Peak Networking	All	Relationship building; Magic City Sips sponsor visibility
7:30–8:15 PM	Program Continued Networking	Host	Light hosting, introductions
8:15–8:30 PM	Close Wind Down	Host	Encourage final connections
8:30–9:00 PM	Close Load-Out	CCG Staff	Remove signage, exit venue

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